The Denmark Mountain Bike Club invites all current and financial members to attend the 2023 Annual General Meeting. The AGM will be held after the Spring Social Ride on the same day.
When: Sunday 29 October 2023 at 1.30pm
Where: The Dam Denmark, 305 Wentworth Road, Denmark
Purpose: The purpose of this general meeting is to inform members of the current financial and membership state of the club, a summary of the past year and to nominate/vote for the 2023/2024 Committee.
All positions on the Committee are open for nomination.
There are four executive positions on the Committee:
President
- Represent the Club as the first person of contact with other organisations.
- President’s Report for Monthly Committee Meeting
- Oversee all other roles
- Liaise with sponsors
Vice President
- Assisting the President and standing in when not available
- Back up to all other roles
- Event documentation and administration
- Secondary Bank Account Access
Secretary
- Checking the mailbox at least once a month
- Checking emails and forwarding and labelling to other members
- AGM and Committee Meeting Minutes and Agendas. Agenda and previous meeting minutes to be sent out 1 week before a meeting.
- Back for Event documentation and administration
- Secretary’s Report for Monthly Committee Meeting
- Keep mail out list up to date in MailChimp
- Maintain membership records
Treasurer
- Primary person for banking and maintain relationship with bank
- Responsible for Petty Cash and EFTPOS (Square) for events
- Maintain suitable records and provide monthly Committee Meeting report
- Event purchasing, receipting and reporting
- Grant applications
- Paying ongoing bills
- Assist Secretary with club Insurances (AusCycling)
Other positions on the Committee include:
Event Coordinator (State Downhill and other events)
- Co-ordinator to be nominated for each club event. Ie State Downhill , Rockcliffe XC
- Lead the event planning
- Ensure suitable sub-committee for organising events.
- Liaise with President on event organisation
Public Relations Coordinator
- Newsletter coordination and publishing
- Social Media coordination – Events and Posts
- Assist in the maintenance of club website
Sponsorship Coordinator
- Maintain sponsorship documentation
- Regular communication with sponsors
- Ensure promotion of sponsors at events, social media and collateral (shirts, signs, etc)
- Assist in grant applications
Coaching Coordinator
- Create a calendar of courses for the year
- Organise coaches
Membership Coordinator
- Contact people who take out free trial membership
- Contact people who do social rides
- Help people take out membership
Asset Coordinator
- Keep a register of all equipment
- Maintenance and repairs
- Coordinate trail/pump track maintenance
Nominations will be taken on the day or if you would like to nominate for a position on the committee please email admin@denmarkmtb.com.au